NovekAI Security and Compliance Documentation

Overview

Novek.ai was built from the ground up with modern security principles like zero trust and least privilege. Our platform provides enterprise-grade security features to protect your sensitive documents and data while ensuring compliance with industry regulations.

Security Architecture

Data Encryption

• FIPS 140-2 Compliant Encryption: All data is encrypted using Federal Information Processing Standards (FIPS) 140-2 compliant encryption algorithms.
• TLS 1.2+ for Data in Transit: All data transmitted between clients and servers is protected using TLS 1.2 or higher protocols.
• AES-256 for Data at Rest: All stored data is encrypted using AES-256 encryption, providing military-grade protection for your documents.

Access Control

• Role-Based Access Control (RBAC): Granular permission settings allow administrators to control who can access, view, edit, or share specific documents or document categories.
• Single Sign-On (SSO) Integration: Seamless integration with existing identity providers through SSO, supporting SAML, OAuth, and OpenID Connect protocols.
• Multi-Factor Authentication (MFA): Additional security layer requiring users to verify their identity through multiple methods before accessing sensitive information.

Audit and Compliance

• Comprehensive Audit Logging: All user actions are logged with timestamps, user identifiers, and action details for complete traceability.
• Authenticated Search: All search queries are authenticated and authorized, ensuring users can only search for and access documents they have permission to view.
• Strict Permissions Enforcement: Document access is strictly controlled based on user permissions, with no exceptions or backdoors.

Deployment Options

Data Sovereignty

• On-Premise Deployment: Full control over your data with on-premise deployment options, ensuring data never leaves your environment.
• Private Cloud Deployment: Deploy in your private cloud environment for enhanced security while maintaining control over your data.
• Logically Isolated Multi-Tenant Architecture: For cloud deployments, each tenant's data is logically isolated to prevent cross-tenant access.

Privacy Features

• Privacy Mode: Special mode that ensures no data leaves your environment, even for AI processing.
• No Data Sharing: Your data is never used to train our models or shared with third parties.
• Data Residency Compliance: Options to ensure data remains within specific geographic regions to comply with data residency requirements.

Regulatory Compliance

Industry Standards

• HIPAA Compliance: Meets all requirements for handling protected health information (PHI) in healthcare settings.
• GDPR Compliance: Fully compliant with European data protection regulations, including data subject rights and processing limitations.
• SOC 2 Compliance: Adheres to Service Organization Control 2 standards for security, availability, processing integrity, confidentiality, and privacy.

Compliance Features

• Compliance Reporting: Generate compliance reports for audits and regulatory requirements.
• Data Retention Policies: Configure automated data retention and deletion policies to comply with regulatory requirements.
• Legal Hold: Implement legal holds to preserve documents for litigation or investigation purposes.

Enterprise Integration

IT Compatibility

• SSO Integration: Seamless integration with existing identity providers.
• RBAC Integration: Works with existing role-based access control systems.
• API Access: Secure API endpoints for integration with other enterprise systems.

Change Management

• Easy Onboarding: Simple user onboarding process with minimal training required.
• Admin Controls: Comprehensive administrative controls for managing users, permissions, and system settings.
• Training Resources: Extensive documentation and training resources for users and administrators.

Security Best Practices

Zero Trust Architecture

Novek.ai implements a zero trust security model, which assumes that threats exist both inside and outside the network. This approach requires strict identity verification for every person and device trying to access resources, regardless of their location.

Least Privilege Principle

Users are granted the minimum levels of access necessary to perform their job functions. This minimizes the potential damage from accidents or attacks and reduces the risk of unauthorized access to sensitive information.

Regular Security Assessments

• Penetration Testing: Regular penetration testing by third-party security experts to identify and address vulnerabilities.
• Vulnerability Scanning: Automated vulnerability scanning to detect and remediate security issues.
• Security Patching: Timely application of security patches and updates to address known vulnerabilities.

Incident Response

Security Incident Management

• 24/7 Monitoring: Continuous monitoring of systems for suspicious activities or security breaches.
• Incident Response Team: Dedicated team of security professionals ready to respond to security incidents.
• Incident Response Plan: Comprehensive plan for addressing security incidents, including containment, eradication, and recovery procedures.

Breach Notification

• Timely Notification: Prompt notification of affected parties in the event of a security breach.
• Detailed Reporting: Comprehensive reporting on security incidents, including root cause analysis and remediation steps.
• Regulatory Compliance: Adherence to regulatory requirements for breach notification and reporting.

Data Protection

Backup and Recovery

• Regular Backups: Automated backup of all data to prevent loss in case of system failure or data corruption.
• Disaster Recovery: Comprehensive disaster recovery plan to ensure business continuity in the event of a major incident.
• Data Restoration: Ability to restore data from backups with minimal downtime.

Data Lifecycle Management

• Data Classification: Automated classification of data based on sensitivity and regulatory requirements.
• Data Retention: Configurable data retention policies to comply with regulatory and business requirements.
• Secure Data Deletion: Secure deletion of data when it reaches the end of its lifecycle, ensuring it cannot be recovered.

Conclusion

Novek.ai is committed to providing the highest level of security and compliance for your document management needs. Our platform is designed to protect your sensitive information while ensuring compliance with industry regulations and standards. With multiple deployment options and comprehensive security features, NovekAI offers the flexibility and protection required by modern enterprises.